Hosting your conference at a vacation spot isn’t a luxury — it’s a smart move that can contribute to your conference’s success. Conferences are, of course, at least as much about networking as sharing information, and studies show that we bond most quickly when embarking on a new activity with someone.
It’s easy to find a shared connection when you have new scenery and fun things to do in common– so it stands to reason that a vacation spot is a great way to facilitate ties. For instance, conferences on Ambergris Caye would allow your attendees a wide variety of activities on their off-hours, from going to the beach to a trek in the jungle to enjoying San Pedro’s restaurants. Hosting a conference abroad has its challenges, though, and here are a few things to consider when you’re planning one.
The Difference in Time Zone
A small detail, but one that can cause some huge problems. Make sure to get your schedules printed correctly, of course, but also take into account the time zone difference when you’re corresponding with locals. In addition, make sure you account for jet-lag on the first day! Chances are, your attendees will be sleep-deprived and tired. Taxing them too much will be counterproductive, so consider making it an abbreviated day.
Hiring a Local
Conferences on Ambergris Caye are sought-after, and the island frequently hosts numerous types of events. So, if you’re inclined to do so, you can hire an events planner. An events planner can save you plenty of time in terms of research – ideally, they will have experience dealing with groups like yours, and can help you come up with an itinerary of activities. If you’re not particularly familiar with Ambergris Caye, an events planner can provide you with valuable insider knowledge.
Remember that while you want your conference to feel like a vacation, it isn’t one, and that your conference attendees will be busy for most of the day. As such, they aren’t going to have the time to take advantage of any events that will require a lot of travel time. After a day of conferencing, chances are they’ll want to do something within walking distance: enjoy new foods, wander, or go for a drink.
These are just a few tips to help you get started with your event planning but for further assistance, contact the Exotic Caye Beach Resort for more information. We can help you plan your conference, Caribbean style.